Routine jobs that run on their own.
Software can now read what arrives in a business, from bank statements to photos of handwritten notes, and see a job through to the end. We plan first for the cases that do not fit, such as a payment that does not match or a smudged scan.
What we build
- Reading documents
- Statements, invoices and forms are checked against their own totals, then saved in the format your other systems expect.
- Regular reports
- Figures are gathered from your systems on a schedule, and the finished report goes to the people who need it.
- Approvals
- A request goes to each person who needs to approve it, in the right order, with spending limits by role and a record of who signed and when.
- Reminders and follow-ups
- Sent from your own email or number on the day they are due, and stopped as soon as someone replies.
- Systems kept in step
- A change made in one system shows up in the others, without anyone copying it across.
- A person for the decisions
- Any step that calls for judgement goes to the right person with everything they need, and the rest runs without them.
What changes
- The work happens on time, whether or not anyone remembers.
- There are fewer mistakes, because figures are entered once.
A good fit when
- Statements, forms or PDFs arrive every week and someone types them in.
- Someone puts together a monthly report by hand from several files.
- Approvals travel by email, and nobody is sure who has signed.
- Figures are copied from one system to another by hand.
To begin, we need
- A sample of the documents or files involved.
- Someone to walk us through the job as it is done today, from start to finish.
The terms
- Price
- Quoted for each job before we start. The quote says what the job does, how often it runs, and what it costs each month to keep running.
- Records
- Every run is logged on a server with a copy of what it produced, so you can always see what went where.
- Ownership
- The jobs, their accounts and their logs are yours.
Other kinds of work
- Custom softwareOne system for your whole business.
- AssistantsAn assistant that works from your own documents.
- Excel and reportingSpreadsheets and reports that check every total.
Tell us what you want built
A few sentences in your own words are enough to start. We will reply with our questions, then send a plan and a price.
Or write to hello@stratumics.com